JACSS BOARD MINUTES

May 19, 2010

ST. JOHN’S HOSP. BOARD ROOM

School Board members present:

            Sr. Norbert Flesch - Sisters of Mercy Rep.

            Sr. Joan Schwager - Sisters of Mercy Rep.

            Fr. Justin Monaghan - St. Mary’s Parish Pastor

            Fr. J. Friedel - St. Peter’s Parish Pastor

            Stephen Jones - St. Mary’s School Principal

            Greg Emory - St. Peter’s School Principal

            Gene Koester - McAuley High School Principal

            Dr. Fred Wheeler - St. Mary’s Parish Rep.

            Randy Guthery - President and St. Peter’s Rep.

            Julie Wengert - Vice-President and St. Peter’s

            Brian Lowry - Treasurer and St. Mary’s

            Lawrence Herbert - Secretary and Sacred Heart

Members away with other responsibilities:

            Fr. John Braun - Sacred Heart Parish Pastor

            Theresa Wilson - Sacred Heart Parish Rep.

            Julee Thao - Recording Secretary

Visitors and committee members present:

            Jane Fethers - faculty

            Andrea Svec - faculty

            Renee Motazedi - Development Committee

            Patricia Moore - Building and Grounds Committee

            Dan Pakarek - Development Committee

            John Motazedi - (to speak on social networking)

01)       Pres. Randy Guthery called the meeting to order at 7 pm.

02)       Prayer requests:  Easton Murdock, Jerry Sparks,

            Sr. Norbert, Otto Harris, Joyce Van Hoose.

03)       An opening prayer was made for our students, our

            faculty, and for our evening session.

04)       The April, 2010 minutes were approved.

Social Networking

05)       Randy introduced John Motazedi.  He gave a

            presentation on the merits of Social Networking.

            Facebook may be a remarkable marketing tool for us.

            It is expanding and is very popular.  We have the

            potential to raise funds there and advertise and

            boast about our school.  It would be a great tool to

            engage our alumni as well as our present members.

            Renee had visited with us before about this -

            we listened but didn’t take any action. She reminded

            us that it doesn’t take the place of our website,

            instead it is an additional marketing tool.  It is free,

            of course, except for the administrative time.

06)       The Board, after discussion, gave Renee Motazedi

            the ok to develop a Social Networking page for us

            when she has the opportunity.  Brian suggested that

            someone look at it initially.  Dan said that others on

            the Development Committee would do so. 

Development Board

07)       Randy then gave the floor to Dan Pakarek.  He had

            three names for board members for the Development

            Committee.  The three were:  Matt Adrian, Debbie

            Peterson, and Tracy Borgmeyer.  After discussion

            Julie made a motion that we let Dan place these three

            on his Development Board.  Fred seconded, and

            motion carried.

Principal's Reports

08)       Mr. Jones had one additional comment to make

            regarding St. Mary's principal report:  They hope to

            introduce a "summer reading program" for the

            students.  More information on that later.

            Mr. Emory had no additional comments to make

            regarding his submitted report.

            Mr. Koester had no additonal comments to make

            regarding his submitted report.

09)       Jane Fethers discussed the student-run campus

            ministry.  She said as many as 20 to 25 students

            are involved currently.  It is designed to assist

            families in our system.  They have raised $1400.

            Mrs. Fethers had a handout detailing Campus

            Ministry, Smokebusters, and Youth Empowerment.

            Good work Mrs. Fethers.

10)       Richard Freitas was next up to visit with the

            board.  He stated a parent group has formed.

            It is designed to build on community, further open

            up communication as well as accountability. 

            There are as many as 45 families in the group.

            They will have additional meetings soon.  It is not a

            complaint group.  Instead they wish to emphasize

            only the positive aspects of our JACSS system.

            Sr. Norbert said that she felt that it is something

            needed and should help to strengthen the system.

Financial Committee

11)       Chris Churchwell and Brian Lowry reported on the

            financial concerns.  We are exactly $20,000 short

            of balancing the budget.  Sr. Joan will remain somehow.

            She is funded outside the system through grants and the

            Sr. Corita Fund, etc.  Plan A, as discussed last month,

            has Sr. Joan working in all of the schools.  Plan B has

            her teaching in one school.  Plan A is much more popular.

            Chris stated that it his understanding that Sacred Heart

            Parish is going to try to maintain their $7,000 level of

            participation.  To our knowledge, Fr. John hasn't asked

            the bishop to opt out of the system.  Fr. John wasn't here

            this evening to comment.

Development Office

12)       Renee discussed our marketing plan - a direct mail plan.

            She will send letters to priests informing them of, for one

            item, on line giving.  She stated that PayPal is the most

            popular of the systems of  "on line donations" even though

            it costs a very small percent.  

Alumni Committee

13)       Gene stated that the alumni meeting has been changed from

            May 25 to June 1.

Buildings and Grounds

14)       Patricia Moore stated that the buildings are in pretty good

            shape.  She has not received a bid on a roof leak over the

            cafeteria at St. Mary's.  Mr. Jones said that he hasn't

            noticed a leak in the cafeteria recently. 

Old Business

15)       Policy Reviews:

            Special Needs Policy was passed last month.

            Fund Raising.  Renee reviewed that, and, in her opinion,

            no changes were required.

            Tobacco use policy was reviewed.  Basically no tobacco on

            campus - although no police force.  Randy motioned that it

            be adopted, Julie seconded, and the motion carried.

            Open Door Policy - we'll look at it again next month, time

            permitting.

16)       The next scheduled board meeting is on June 16. 

17)       The closing prayer was offered by Gene Koester.

18)       Meeting adjourned.  R/S.  Lawrence Herbert,  Secretary.